We are the Indiana Biosciences Research Institute (IBRI). We are a leading translational research institute that advances academic and industry science through collaboration to improve patient health outcomes. Building your career at the IBRI in Indianapolis’ 16 Tech Innovation District, means being part of a team of renowned scientists, creative thinkers, and innovative leaders.

Today’s research is being driven by significant advances in our abilities to study complex disease processes and propose new ways to improve patients’ lives. To reflect the evolving nature of life sciences research and encourage synergies through collaboration, we’re enhancing our integrated capabilities, adding depth to how we approach patient-informed translational science and pursuing four foundational areas of scientific focus. These four areas will provide us the core talent and capability to pursue translational science in this new patient-centric framework:

• Disease, Systems, Pathways – We’re working to better understand diabetes and identify new ways to combat the disease. We’re applying this learning to other diseases that share common systems and pathways.
• Molecular Innovation – We’re developing new capabilities for molecular design and drug discovery to investigate disease processes and pursue new therapeutic approaches.
• Integrated Data Sciences – We’re pursuing advanced data sciences to create novel end-user inspired solutions that address complex analysis, simulation, and prediction across the translational sciences.
• Enabling Technologies – We’re building a rich platform of enabling technologies that give our scientists, partners, and collaborators access to the best tools to solve complex scientific problems.

The IBRI’s vision is to build a world-class organization of researchers, innovators and business professionals that catalyze activities across the Indiana (and beyond) life sciences community. To achieve that vision, we look for curious and collaborative team members who are energized by innovation, guided by integrity and inspired by diversity.

The Position:

The Accounting Analyst position has responsibility for a variety of specialized and complex record keeping duties associated with processing and analyzing accounting transactions; serves as a leader in the Accounting and Finance function, such as, accounts payable or receivables, reconciling cash, compilation of fiscal data, and preparation of financial reports. The position reports to the Controller.

A new Accounting Analyst will join the institution at an exciting moment in its history, as it celebrates its success as the anchor tenant of 16Tech, the institute is also transforming all aspects of its work to meet the unmet needs of diseases that affect patients everywhere.

Responsibilities:

1.  Financial Record Keeping

• Transaction Recording: Ensuring all financial transactions are entered appropriately into NetSuite, including donations, grant funds, and expenses, etc.
• Account Reconciliations:
  • Reconcile AP, AR, and bank accounts.
    • Ensuring that all financial accounts, such as accounts payable and receivable, match the organization's records.
    • Reconciling bank statements with the organization’s financial records to identify and resolve any discrepancies.
  • Credit card reconciliations process.
    • Manage online / auto payments that need to be reviewed and reconciled.
• Document Management: Maintaining organized records of invoices, receipts, and financial statements, ensuring they are easily accessible for audits or reviews.

2.  Reporting

• Internal Reports: Preparing accounting reports for management, highlighting key accounting metrics and trends.
• External Reports: Generating data and reports for external stakeholders, including donors and grant agencies, to demonstrate financial stewardship and transparency.
• Audit Preparation: Assisting with the preparation of documents and schedules needed for financial audit, 990 and single audit.

3.  Accounts Payable / Receivable

• PO Initiation: Assist business partners with Vendor management (i.e., contract in place, terms, etc.), ensure compliance with internal policies.
• Invoices: Overseeing Tipalti (AP Automation, 3-way match system) invoices for payment, ensuring they are accurate, approved by the relevant department and recorded properly.
• Payments: Managing the disbursement of payments, including checks, electronic transfers, and credit card transactions.
• Member Billing: Invoice members and event space activity in coordination with associated business partners.
• Collections: Tracking outstanding receivables and following up with donors or other parties to ensure timely collection of funds.

4.  Fixed Assets

• Perform annual Fixed Asset Reconciliation and inventory audit.
• Review capital purchases for proper documentation in alignment with IBRI’s policies.
• Perform Asset creations in NetSuite.
• Perform Depreciation Process and reconcile depreciation expense in FAM to ledger.

5.  Compliance

• Regulatory Compliance: Ensuring adherence to relevant financial regulations, including IRS guidelines for non-profits, state laws, and industry standards.
• Internal Policies: Following organizational policies and procedures related to accounting and financial management and reporting.

6.  Other activities

• Assist with space analysis for cost allocations for Indirect Rate calculations.
• Prepare data for surveys as required by US Census, and other related types of tasks.

Qualifications:

• Minimum bachelor’s degree in accounting required.
• 3-5 years’ experience in accounting preferred.
• Strong accounting skills and attention to detail.
• Comfortable working across departments, with outside collaborators and working effectively as part of a team.
• Capability to grasp pertinent details, recognize subtleties, and critically analyze data.
• Passion for science and an appreciation and understanding of the Institute’s mission.
• Focus on achieving results and strong communication skills.
• Positive outlook and tenacity to achieve results.
• Continuous learner who sees new projects and responsibilities as an opportunity for personal growth.
• Demonstrates highest level of ethics, integrity and trust while acting with courage and candor.
• Embrace and demonstrate the values of the IBRI.

Equal Employment Opportunity:

The IBRI provides equal employment opportunities to all employees and applicants and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.