We are the Indiana Biosciences Research Institute (IBRI). We are a leading translational research institute that advances academic and industry science through collaboration to improve patient health outcomes. Building your career at the IBRI in Indianapolis’ 16 Tech Innovation District, means being part of a team of renowned scientists, creative thinkers, and innovative leaders.

Today’s research is being driven by significant advances in our abilities to study complex disease processes and propose new ways to improve patients’ lives. To reflect the evolving nature of life sciences research and encourage synergies through collaboration, we’re enhancing our integrated capabilities, adding depth to how we approach patient-informed translational science and pursuing four foundational areas of scientific focus. These four areas will provide us the core talent and capability to pursue translational science in this new patient-centric framework:

• Disease, Systems, Pathways – We’re working to better understand diabetes and identify new ways to combat the disease. We’re applying this learning to other diseases that share common systems and pathways.
• Molecular Innovation – We’re developing new capabilities for molecular design and drug discovery to investigate disease processes and pursue new therapeutic approaches.
• Integrated Data Sciences – We’re pursuing advanced data sciences to create novel end-user inspired solutions that address complex analysis, simulation, and prediction across the translational sciences.
• Enabling Technologies – We’re building a rich platform of enabling technologies that give our scientists, partners, and collaborators access to the best tools to solve complex scientific problems.

The IBRI’s vision is to build a world-class organization of researchers, innovators and business professionals that catalyze activities across the Indiana (and beyond) life sciences community. To achieve that vision, we look for curious and collaborative team members who are energized by innovation, guided by integrity and inspired by diversity.

The Position:

We are seeking an Accounting Assistant as a fixed duration employee (FDE) for a 1-year assignment.  This position has responsibility for accounts payable and other accounting back-office responsibilities. The position reports to the Controller.

The Accounting Assistant FDE will join the institution at an exciting moment in its history, as it celebrates its success as the anchor tenant of 16Tech, the institute is also transforming all aspects of its work to meet the unmet needs of diseases that affect patients everywhere.

Responsibilities:

• Accounts Payable
  • Process vendor bills including PO and non-PO invoices
    • Review PO invoices, add freight as needed, route 3-way match variances to correct approver within Tipalti.
    • Process non-PO invoices and route for approval within Tipalti
  • Review vendor setups within Tipalti for tax compliance, vendor portals, banking, etc.
  • Review all open POs in NetSuite, close out old POs, review to obtain AP invoices for received POs
    • Review based on Projects to ensure receivers are matched to funded projects in a timely manner
  • Review vendor statements; determine necessary actions based on communications with vendors
• Accounts Receivable
  • Perform Member Billing process on a monthly basis
  • Invoice for Event Space activity in coordination with Event Coordinator
    • Provide online payment options to ‘customer’ as needed
  • Review collections and ensure payments are timely from customers
• Account Reconciliations
  • Reconcile AP, AR, and bank accounts
  • Debit and/or Credit card reconciliations process
    • Manage online / auto payments that are needed to be reviewed and reconciled
  • Assist with Vendor management (i.e., contract in place, terms, etc.)
  • Account Reconciliations
• Other activities
  • Assist with data gathering for audits, regulatory reporting and internal and external reporting.

Key Requirements:

• Associate's degree in accounting with minimum of 5 years of experience in accounts payable.
• NetSuite experience required.
• Strong accounting skills and attention to detail.
• Comfortable working across departments, with outside collaborators and working effectively as part of a team.
• Ability to bring innovative thinking and solutions to address challenges, in a positive manner.
• Capability to grasp pertinent details, recognize subtleties, and critically analyze data.
• Passion for science and an appreciation and understanding of the Institute’s mission.
• Focus on achieving results and strong communication skills.
• Positive outlook and tenacity to achieve results.
• Continuous learner who sees new projects and responsibilities as an opportunity for personal growth.
• Demonstrates highest level of ethics, integrity and trust while acting with courage and candor.
• Embrace and demonstrate the values of the IBRI.

Equal Employment Opportunity:

The IBRI provides equal employment opportunities to all employees and applicants and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.