We are the Indiana Biosciences Research Institute (IBRI). We are a leading translational research institute that advances academic and industry science through collaboration to improve patient health outcomes. Building your career at the IBRI in Indianapolis’ 16 Tech Innovation District means being part of a team of renowned scientists, creative thinkers, and innovative leaders.

Today’s research is being driven by significant advances in our abilities to study complex disease processes and propose new ways to improve patients’ lives. To reflect the evolving nature of life sciences research and encourage synergies through collaboration, we’re enhancing our integrated capabilities, adding depth to how we approach patient-informed translational science and pursuing four foundational areas of scientific focus. These four areas will provide us with the core talent and capability to pursue translational science in this new patient-centric framework:

• Disease, Systems, Pathways – We’re working to better understand diabetes and identify new ways to combat the disease. We’re applying this learning to other diseases that share common systems and pathways.
• Molecular Innovation – We’re developing new capabilities for molecular design and drug discovery to investigate disease processes and pursue new therapeutic approaches.
• Integrated Data Sciences – We’re pursuing advanced data sciences to create novel end-user inspired solutions that address complex analysis, simulation, and prediction across the translational sciences.
• Enabling Technologies – We’re building a rich platform of enabling technologies that give our scientists, partners, and collaborators access to the best tools to solve complex scientific problems.

The IBRI’s vision is to build a world-class organization of researchers, innovators and business professionals that catalyze activities across the Indiana (and beyond) life sciences community. To achieve that vision, we look for curious and collaborative team members who are energized by innovation, guided by integrity, and inspired by diversity of thought.

The Opportunity:

The Post-Award and Compliance Consultant is responsible for the comprehensive management of post-award activities, including financial monitoring, reporting, and business support services for Scientific Staff and Principal Investigators. This role ensures effective stewardship of grant and sponsored research funding throughout the award lifecycle.

With a strong emphasis on cross-functional collaboration, the Consultant partners with internal stakeholders to provide guidance on budget management, expenditure tracking, and compliance with institutional policies and sponsor regulations. A deep understanding of financial controls and regulatory requirements is essential to ensure accountability, mitigate risk, and support successful research outcomes.

Responsibilities:

1. Post-Award Administration:

• Manage post-award activities for externally funded grants, contracts, and gifts, including Institute-funded direct costs.
• Oversee the application and reconciliation of indirect costs on grants.
• Monitor fund statements, resolve accounting discrepancies, and serve as the primary liaison with grantor agencies and subcontracting institutions.
• Maintain and update financial forecasts for completed grants and sponsored research.
• Ensure post-award operations comply with federal financial regulations and internal policies.
• Lead the Institute’s response to external, government, and single audits.
• Prepare and manage annual negotiated rate financials and supporting schedules.
• Generate internal financial reports and statistical data to support compliance and decision-making.
• Regularly review and update IBRI policies and operating procedures to align with evolving regulations.
• Establish and implement departmental policies, quality standards, and internal controls.
• Lead training and communication efforts to ensure organization-wide understanding and adherence.
• Develop and execute an annual monitoring plan for internal controls.
• Oversee internal and external post-award reporting to maximize reimbursement of institutional investments.
• Collaborate with Project Manager, Controller and Scientists to ensure financial and regulatory compliance aligns with project goals, timelines, and deliverables.
• Monitor and report on financial performance, identifying risks and recommending corrective actions.
• Support decision-making by providing insights on budget, compliance, and resource allocation.
• Maintain audit-ready documentation to ensure transparency and accountability throughout the project lifecycle.
• Provide cross-training and backup support for month-end, quarter-end, and year-end accounting activities.
• Identify and implement opportunities to enhance the efficiency and effectiveness of grants and contracts administration.
• Collaborate with IT, Finance, Lab Managers, Project Management, and Scientific Staff to streamline workflows and adopt best practices.

2. Compliance Oversight:

• Ensure post-award operations comply with federal financial regulations and internal policies.
• Lead the Institute’s response to external, government, and single audits.
• Prepare and manage annual negotiated rate financials and supporting schedules.
• Generate internal financial reports and statistical data to support compliance and decision-making.
• Regularly review and update IBRI policies and operating procedures to align with evolving regulations.
• Establish and implement departmental policies, quality standards, and internal controls.
• Lead training and communication efforts to ensure organization-wide understanding and adherence.
• Develop and execute an annual monitoring plan for internal controls.
• Oversee internal and external post-award reporting to maximize reimbursement of institutional investments.
• Collaborate with Project Manager, Controller and Scientists to ensure financial and regulatory compliance aligns with project goals, timelines, and deliverables.
• Monitor and report on financial performance, identifying risks and recommending corrective actions.
• Support decision-making by providing insights on budget, compliance, and resource allocation.
• Maintain audit-ready documentation to ensure transparency and accountability throughout the project lifecycle.
• Provide cross-training and backup support for month-end, quarter-end, and year-end accounting activities.
• Identify and implement opportunities to enhance the efficiency and effectiveness of grants and contracts administration.
• Collaborate with IT, Finance, Lab Managers, Project Management, and Scientific Staff to streamline workflows and adopt best practices.

3. Policy and Procedure Management:

• Regularly review and update IBRI policies and operating procedures to align with evolving regulations.
• Establish and implement departmental policies, quality standards, and internal controls.
• Lead training and communication efforts to ensure organization-wide understanding and adherence.
• Develop and execute an annual monitoring plan for internal controls.
• Oversee internal and external post-award reporting to maximize reimbursement of institutional investments.

4. Project Alignment/Management:

• Collaborate with Project Manager, Controller and Scientists to ensure financial and regulatory compliance aligns with project goals, timelines, and deliverables.
• Monitor and report on financial performance, identifying risks and recommending corrective actions.
• Support decision-making by providing insights on budget, compliance, and resource allocation.
• Maintain audit-ready documentation to ensure transparency and accountability throughout the project lifecycle.

5. Accounting Support:

• Provide cross-training and backup support for month-end, quarter-end, and year-end accounting activities.
• Identify and implement opportunities to enhance the efficiency and effectiveness of grants and contracts administration.
• Collaborate with IT, Finance, Lab Managers, Project Management, and Scientific Staff to streamline workflows and adopt best practices.

6. Process Improvement:

• Identify and implement opportunities to enhance the efficiency and effectiveness of grants and contracts administration.
• Collaborate with IT, Finance, Lab Managers, Project Management, and Scientific Staff to streamline workflows and adopt best practices.

Qualifications:

• Bachelor's degree in accounting and CPA required.
• 3+ years of experience in grants and contracts administration or a related field.
• Demonstrated results in contract management and process improvement.
• Proficiency in computer applications, including databases and spreadsheets.
• Strong scientific literacy and problem-solving/decision-making skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Ability to partner effectively cross functionally.
• Experience in a non-profit organization is preferred.

Equal Employment Opportunity:

The IBRI provides equal employment opportunities to all employees and applicants and does not discriminate based on age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability, or any other legally protected status.